RFP+-+Request+for+Proposals

=**Lincoln County Library District RFP for a web-based, hosted Integrated Library System**=

(also see the RFP Q&A page)

The Lincoln County Library District is putting out this request for proposals for a new web-based, hosted Integrated Library System (ILS). We are inviting all interested ILS vendors to submit an RFP to us by **November 8, 2011** at 2:00 p.m.

Here are the links to the full documents:

Main RFP: Addendum I:

This is a corrected version of the RFP. Page 6 had the wrong closing date.

Please go to the RFP Q&A page to find questions that have been asked and answered. We are answering these questions to get back the best information we can from vendors.

-

**PROJECT DESCRIPTION / SCOPE OF WORK**


 * __PROJECT DESCRIPTION__**

This project requests provision of computer equipment, software, and services required to implement a new, web-based, hosted, integrated library system for the Lincoln County Library District (LCLD). LCLD provides services and funding to 5 public libraries in Lincoln County and works with 2 community college libraries.

The contractor selected under this Request For Proposals shall provide, both initially and ongoing, the delivery and support for all elements of the web-based, hosted system and describe any computer hardware and functional application software and internet connection requirements needed by LCLD to access and use the system. As the result of award, LCLD will implement new systems as needed in support of all functions and services identified in this Request For Proposals.

In addition, the selected contractor will be responsible for converting existing data, entering that data into the new system, providing system testing, training staff, documenting processes and procedures as outlined in this RFP, and remaining available for support and service through the life of the contract between LCLD and the selected contractor. LCLD will assist in material ways as defined in the final contract to emerge from the solicitation process.

The proposal should be for the 5 public libraries, LCLD and 2 community college libraries. We would also like to find out what the costs will be without the Driftwood (Lincoln City) and Newport public libraries.

The new ILS is to be implemented no later than June 30, 2012.


 * __GENERAL__**

It is the intent of LCLD to implement a web-based, hosted integrated system that includes all standard library management functions. LCLD reserves the right to purchase, install, and implement any and/or all of the services proposed by the contractor.

It is recognized that this Request For Proposal does not identify every possible feature that would be of benefit to LCLD. Thus, vendors are encouraged to identify problems, solutions, or any additional features which would be of benefit to LCLD and pertinent to their proposals.


 * __BACKGROUND__**

The public libraries in Lincoln County work together to provide excellent library resources and services throughout the county in a spirit of cooperation. LCLD is governed by the Board of Directors of the Lincoln County Library District.

The mission of LCLD is: “ The Lincoln County Library District (LCLD) helps guarantee library service to all residents of Lincoln County, Oregon. LCLD has a countywide service focus that provides connecting links among libraries, individuals and organizations. LCLD’s mission is to stabilize, strengthen and expand information services and resources and involvement in the Lincoln County community.”

Due to the diverse and changing needs of the population served a new web-based, hosted integrated library system must be flexible and take advantage of evolving technology.

The libraries that will be a part of this system are situated such that their service areas range from about 1,500 to about 17,500. Most of the libraries are no more than 30 minutes from another library, consequently library patrons frequently use more than one library.


 * __CURRENT AUTOMATION ENVIRONMENT__**

The Tillamook County Library houses the main computer and telecommunications hub for the current library network (Coastal Resource Sharing Network) for the public and community college libraries in Lincoln and Tillamook counties. The current system is SirsiDynix Symphony. The following is a list of all public library and community college libraries to be served. The LCLD network will not be including the Tillamook County Library and its branches.


 * 1) Driftwood Public Library (Lincoln City)*
 * 2) Lincoln County Library District (LCLD)
 * Newport Public Library*
 * Oregon Coast Community College
 * Siletz Public Library
 * Tillamook Bay Community College
 * Toledo Public Library
 * Waldport Public Library

LCLD does not offer direct public library service. The Tillamook County Library also serves as the current central site communications node through which all member libraries connect to the SirsiDynix system and Internet service for some of the libraries, but not all. This telecommunications node is composed of Cisco routers and a UNIX-based IP filter/firewall performing network address translation services. In the future, all of the local libraries will be responsible for their own Internet connections to the hosted ILS.
 * May not end up being a part of this computer network**
 * __OBJECTIVES__**

The new Integrated Library System will include software to support:


 * Cataloging and authority control
 * Circulation and inventory control
 * Online Public Access Catalog, including consolidated gateway/information portal access to a wide range of databases and information resources
 * Serials and continuations management (preferred but not required)
 * Standards-based interfaces with a variety of external electronic services and information resources
 * User authentication for access to licensed electronic resources
 * Automatic electronic patron notification
 * Debt collection (not required)
 * Homebound patron service
 * Offline backup circulation
 * Enhanced content
 * Compatibility with downloadable media (e.g., OverDrive)